Construction has always been about coordination — aligning people, processes, and resources to deliver a project on time and on budget. In the past, this meant mountains of paperwork, endless emails, and weekly in-person meetings. Today, construction management software has transformed the way teams share information, track progress, and stay accountable.
Two platforms that frequently come up in these conversations are ProjectTeam and Procore. Both are highly respected, but they were built with different goals in mind. Understanding how they compare can help companies make smarter choices about which system best supports their projects.
What is ProjectTeam?
ProjectTeam is a document-centric management platform, designed primarily for owners and public agencies. It’s especially popular on government-funded projects, where compliance and record-keeping are non-negotiable.
Key Strengths:
- Custom forms and workflows: ProjectTeam allows you to build forms tailored to specific requirements, such as DOT change orders or federal reporting metrics.
- Audit-ready records: Every action is logged, giving full transparency and reducing disputes.
- Cross-agency collaboration: Owners, consultants, contractors, and subs can work together on a single, compliant platform.
In short: ProjectTeam is ideal when documentation, compliance, and transparency are top priorities.
What is Procore?
Procore takes a broader approach, aiming to be an all-in-one platform for contractors and their teams. Its biggest appeal is how it connects the office with the field seamlessly.
Key Strengths:
- Mobile-first experience: Field crews can access drawings, submit RFIs, log progress, and close punch list items directly from phones or tablets.
- Integrated workflows: Daily logs, budgets, and invoices are all connected, reducing redundancy and improving issue detection.
- Scalability: Procore works on projects of all sizes but truly shines on large commercial builds with multiple trades.
Contractors often describe Procore as the tool that streamlines communication and speeds up decision-making on fast-paced job sites.
Beyond Project Management: Functional Differences
Both platforms manage core project documentation, but their functional depth is where differences become clear.
ProjectTeam Functional Strengths:
- Document control: RFIs, submittals, meeting minutes, change orders, and more.
- Customization: Highly adaptable forms and workflows to satisfy unique project or agency requirements.
- Audit trails: Detailed records make compliance reporting simple and defensible.
- Collaboration: Brings owners, consultants, and contractors together in a transparent platform.
Limitations: ProjectTeam is not designed for field management or financial tools. Estimating is absent, and its use is strongest once documentation workflows are already established.
Procore Functional Strengths:
- Field tools: Daily logs, timesheets, punch lists, inspections, safety tracking, and drawing markups.
- Financial management: Budgeting, commitments, invoices, payment applications, and accounting integrations.
- Estimating: Procore includes a native estimating tool, allowing takeoffs, quantity surveys, and proposals that flow into budgets.
- Integrations: Connects with hundreds of third-party applications, from BIM to scheduling software.
Limitations: Workflows are more standardized, offering less customization than ProjectTeam. For highly regulated public projects, this can be a disadvantage.
Key Differences at a Glance
| Feature | ProjectTeam | Procore |
|---|---|---|
| Customization | Deep, flexible | Standardized, faster to deploy |
| Project Type | Government, owner-driven | Commercial, contractor-driven |
| Mobile/Desktop | Desktop-focused | Mobile-first, field-friendly |
| Focus | Compliance, transparency | Efficiency, real-time collaboration |
| Estimating & Financials | ❌ Limited | ✅ Full suite with integrations |
Cost Considerations
Budget is always a factor, and these platforms have different pricing models:
ProjectTeam:
- Per-user, per-month subscription ($35–$55)
- Some additional setup/customization costs
- Predictable and affordable, ideal for owners, consultants, and smaller organizations
Procore:
- Annual construction volume-based pricing
- Small contractors: $4,500–$6,000/year per module; enterprise: $20,000–$100,000+
- Setup and onboarding: $5,000–$15,000
- More expensive, but covers a broad scope, including field tools, estimating, and financials
Which Platform is Right for You?
- ProjectTeam: Best for owners, agencies, and consultants who need flexible compliance tools and robust documentation.
- Procore: Best for general contractors or subs who prioritize speed, field coordination, and financial integration.
Technology is reshaping construction, but no single platform is perfect for every team. ProjectTeam excels in compliance and customization, while Procore focuses on efficiency and integration.
By understanding these differences — especially functionality and cost — firms can choose the platform that aligns with their project goals, reducing time spent on paperwork and increasing time spent building.