Commercial Construction Acronyms

Construction Acronyms and Abbreviations SOP

General Federal Construction Terms:

General Services Administration  – GSA

GSA provides workplaces by constructing, managing, and preserving government buildings and by leasing and managing commercial real estate. GSA’s acquisition solutions offer private sector professional services, equipment, supplies, and IT to government organizations and the military.

Service-Disabled Veteran Owned Small Business – SDVOSB

SDVOSB was signed into law in 2004. The distinction, as defined by the Department of Defense, is that it identifies SDVOSBs as unconditionally owned (at least 51%) and controlled by veterans and service-disabled veterans. The owner must hold the highest officer position in the company and the business must also satisfy the Small Business Association’s (SBA) size standards.

Small Business Administration – SBA

The Small Business Administration (SBA) is an agency of the Federal Government that exists to serve, support and protect the interests of small businesses. The SBA offers educational resources to help entrepreneurs manage the complexity of growing a business.

Veteran Owned Business – VOB

The Veteran Owned Business Project is a comprehensive, user friendly member network directory of small, medium and large businesses owned by veterans, service-disabled veterans (SDVOSBs / DVBEs) active-duty military, reservists and military spouses released on Veteran’s Day 2008.

United States Army Corps of Engineers – USACE

USACE is a federal public engineering, design, and management agency under DoD jurisdiction. Its primary mission is related to flood protection, canals, and dams, but it also undertakes public works projects outside the United States.

Naval Facilities Engineering Systems Command – NAVFAC

NAVFAC is the Naval Shore and Expeditionary Systems Command that plans, builds, and maintains sustainable facilities, delivers environmental, utilities and other base services, and acquires and manages expeditionary combat force systems and equipment.

Department of Transportation – DOT

The Department of Transportation is responsible for planning and coordinating federal transportation projects. It also sets safety regulations for all major modes of transportation.

Department of Defense – DOD

The Department of Defense provides the military forces needed to deter war, and to protect the security of the United States.

Veteran Affairs – VA

Through the Veterans Benefits Administration, VA helps servicemembers transition out of military service, and assists with education, home loans, life insurance and much more.

Occupational Safety and Health Administration – OSHA

The Occupational Safety and Health Administration (OSHA) assures safe and healthful working conditions by setting and enforcing standards, and by providing training, outreach, education, and assistance.

National Aeronautics and Space Administration – NASA

The National Aeronautics and Space Administration is an independent agency of the U.S. federal government responsible for the civil space program, aeronautics research, and space research.

Department of the Interior – DOI

The Department of the Interior manages public lands and minerals, national parks, and wildlife refuges and upholds Federal trust responsibilities to Indian tribes and Native Alaskans

Environmental Protection Agency  – EPA

The Environmental Protection Agency protects people and the environment from significant health risks, sponsors and conducts research, and develops and enforces environmental regulations.

United States Fish and Wildlife Services – USFWS/FWS

The mission of the U. S. Fish and Wildlife Service (FWS) is to work with others to conserve, protect, and enhance fish, wildlife, and plants and their habitats for the continuing benefit of the American people.

Data Universal Numbering System – DUNS #

A D&B DUNS number is a nine-digit number that is recognized as the universal standard to track businesses worldwide. It is designed to enhance the credibility of your business and enable potential customers, lenders, and suppliers to learn about your company.

Taxpayer Identification Number – TIN #

A Taxpayer Identification Number is an identifying number used for tax purposes in the United States and in other countries under the Common Reporting Standard. In the United States it is also known as a Tax Identification Number or Federal Taxpayer Identification Number

Contracting Officer Representative – COR

Contracting Officer’s Representatives (CORs) play a critical role in ensuring that contractors meet the commitment of their contracts. They facilitate proper development of requirements and assist Contracting Officers in developing and managing their contracts.

Contracting Officer – CO/KO

A Contracting Officer (CO) is a person who can bind the Federal Government of the United States to a contract. Contracting Officers hold a warrant that allows them to negotiate on behalf of the United States Government. As the Government’s agent, only COs may execute, modify, or terminate a contract.

Administrative Contracting Officer – ACO

Assignment of contract administration office functions is the process whereby identified functions, duties, or responsibilities related to the administration of contracts are assigned to a contract administration office (CAO) or an administrative contracting officer (ACO) within a contracting office.

Request for Information – RFI

An RFI (request for information) is a formal process for gathering information from potential suppliers of a good or service. RFIs are intended to be written by customers and sent to potential suppliers.

Request for Proposal – RFP

A request for proposal (RFP) is a business document that announces a project, describes it, and solicits bids from qualified contractors to complete it. Most organizations prefer to launch their projects using RFPs, and many governments always use them.

Notice to Proceed – NTP

Notice to Proceed (NTP) means the formal notification issued by the Contract Manager that direct the Contractor to immediately, or as of a date contained in the notice, begin performance of work.

Not to Exceed  – NTE

Not to Exceed (NTE means the Contractor’s Total Not to Exceed Price for providing hardware, software and other materials and performing services under this Contract.

Cybersecurity Maturity Model Certification – CMMC

a set of cybersecurity standards implemented by the Department of Defense (DoD) to ensure a higher rate of cybersecurity compliance.

Indefinite Delivery/Indefinite Quantity – IDIQ

Provide an indefinite quantity of services for a fixed time. They are used when GSA can’t determine, the exact quantities of supplies or services that the government will need during a contract period.

Multiple Award Task Order – MATOC

MATOC stands for Multiple Award Task Order Contract, and a MATOC is simply a special type of Indefinite Delivery Indefinite Quantity (IDIQ) contract with multiple awardees. IDIQ contracts serve as vehicles under which contract holders bid on and may be awarded multiple future contracts.

Single AWARD Task Order Contract – SATOC

This type of contract functions like a JOC contract, but with a higher budget threshold and more design work. When agencies use a SATOC for procuring construction projects, they solicit RFPs from contractors and award the contract to one vendor for multiple years

Statement of Services – SOS

Any description of the type of activity, including but not limited to, number served, outcomes being sought, target group, and geographic area in which the activity takes place.

Invoice Processing Platform – IPP

A secure, web-based, centralized program through which federal agencies better manage the invoicing process for goods and services, from purchase order to payment notification.

Vendor Service Center – VSC

A one-stop-shop for key resources for prospective and current Multiple Award Schedule (MAS) contractors.

Sales Reporting Program – SRP

The FAS SRP supports the collection of data required by FAS procurement programs including Multiple Award Schedules and other Government-Wide Acquisition Contracts (GWACS).

Schedule Input Program – SIP

A software program created by the General Services Administration (GSA) for contractors to upload their contract information to GSA eLibrary and GSA Advantage! platforms.

Past Performance Questionnaire – PPQ

A form given to a contracting officer or other official familiar with a particular offeror’s performance on a prior project. The official in question is supposed to complete the PPQ and return it–either to the offeror (for inclusion in the proposal) or directly to the procuring agency.

Statement of Qualifications – SOQ

A narrative discussion of the knowledge, skills, and abilities (KSAs) an applicant possesses in relation to the desirable qualifications of the advertisement.

Special Item Number – SIN

A Special Item Number, referred to as a SIN, is a number that identifies products and services that GSA contract holders offer to government buyers on the GSA contract.

Blanket Purchase Agreement  – BPA

An agreement established by a government buyer with a Schedule contractor to fill repetitive needs for supplies or services (FAR 8.405-3).

Industrial Funding Fee – IFF

The Industrial Funding Fee is an administrative fee built in to the pricing of all products & services offered under the VA Schedules program.

Construction Management Representative – CMR

The CMR’s primary responsibility is to ensure the project cost and scope parameters align with the owner’s expectations throughout the design stages.

Federal Acquisition Service – FAS

The Federal Acquisition Service (FAS) possesses unrivaled capability to deliver comprehensive products and services across government at the best value possible.

Multiple Award Schedule – MAS

GSA Multiple Award Schedules (MAS) are long-term governmentwide, indefinite delivery, indefinite quantity (IDIQ) contracts that provide federal, state, and local government buyers commercial products and services at volume discount pricing.

North American Industry Classification System – NAICS

The North American Industry Classification System (NAICS) is the standard used by Federal statistical agencies in classifying business establishments for the purpose of collecting, analyzing, and publishing statistical data related to the U.S. business economy.

Government-Wide Acquisition Contracts – GWACS

Governmentwide acquisition contracts is the process by which agencies of the federal government purchase goods and services; these involve legal contracts between the agency and a private business.

Pre-Construction:

Accident Prevention Plan – APP

An accident prevention plan is exactly what it sounds like: a plan to identify, assess, and prevent hazards in your organization. It is a long-term commitment to risk management that involves regular inspection, updates, and preventative actions, constantly evolving to address the risks that your organization faces.

Quality Control Plan – QCP

A quality control plan is a document that ensures the safety and accuracy of a product. Quality control plans can be applied to any type of project

Environmental Protection Plan – EPP

The goal of the Environmental Protection Plan is the prevention/control of pollution and habitat disruption that may occur to the environment during construction.

Waste Management Plan – WMP

A WMP is a plan that estimates how much C&D debris will be generated by the project and describes how the materials will be managed.

Activity Hazard Analysis – AHA

An AHA helps contractors, workers, and SSHOs to identify hazards before related accidents and injuries may occur. The findings of the AHA can also be used as a guide to: Minimize accidents and injuries. Establish proper work procedures. An AHA is an appendix in an APP.

Storm Water Pollution Prevention Plan – SWPPP

The purpose of a SWPPP is to help the Environmental Protection Agency (EPA) preserve and improve water quality by regulating facilities that discharge water containing small amounts of pollutants.

Indoor Air Quality Plan – IAQ

The purpose of the Indoor Air Quality (IAQ) program is to provide and maintain healthy and comfortable environments free of contaminants

Sustainability Acton Plan – SAP

To set specific, attainable goals, objectives, and policies to protect, conserve, and improve the environment and our community.

Critical Path Method – CPM

The critical path (or paths) is the longest path (in time) from Start to Finish; it indicates the minimum time necessary to complete the entire project.

Time Impact Analysis – TIA

A technique that forecasts or predicts a delay’s effect on a project’s completion date.

Primavera P6 – P6

Oracle Primavera P6 is a project, program and portfolio management tool that is used for planning, managing, and executing your project work. It is designed to handle large and small projects in a number of diverse industries, such as construction, manufacturing, energy, and IT.

Microsoft Projects – MSP

A project management software product, developed and sold by Microsoft. It is designed to assist a project manager in developing a schedule, assigning resources to tasks, tracking progress, managing the budget, and analyzing workloads.

Primavera P6 File – .XER

The XER file format is a proprietary project file format used by the Primavera P6 project planning and management application.

Microsoft Projects File – .XML

XML is a file extension for an Extensible Markup Language (XML) file format used to create common information formats and share both the format and the data on the World Wide Web, intranets, and elsewhere using standard ASCII text.

Integrated Master Schedule – IMS

The Integrated Master Schedule (IMS) is a time-based schedule containing the networked, detailed tasks necessary to ensure successful program/contract execution.

Standard Data Exchange Format – SDEF

The Standard Data Exchange Format (SDEF) provides a proprietary protocol to exchange project planning and progress data between scheduling systems and project management software.

Contract Line-Item Number – CLIN

Are part of defense contracts that break the contract down by the commodities being procured (labor hours of services, funding for travel, quantity product A, etc.).

Field Operations:

Super  – Superintendent

A construction superintendent is the individual who oversees every step of the construction process, from planning to completion.

Site Safety and Health Officer – SSHO

An SSHO is required to be on site at all times when work is being performed and is responsible for managing, implementing, and enforcing the contractors’ environmental safety training and health programs, hazardous waste operations and emergency response.

Quality Control Manager – QC/QCM/CQC

Ensure the quality of the products they are responsible for. They may have a team of quality control inspectors that they manage and would be responsible for putting quality control policies and procedures in place.

Project Manager – PM

A project manager is a professional who organizes, plans, and executes projects while working within restraints like budgets and schedules. Project managers are in charge of leading teams, defining goals, communicating with stakeholders, and seeing a project through to its closure.

Environmental Protection Manager – EPM

Responsible for overseeing the environmental performance of public, private, or even voluntary organizations and ensuring they’re compliant with environmental regulations in air quality, waste, clean water, and pollution.

Registered Roof Observer – RRO

Registered Roof Observers are roofing quality assurance ob- servers (RQAOs) who monitor the construction process to as- sure that roofing projects stay in compliance with approved construction drawings, specifications, and best-practice or warranty stipulated installation procedures.

Certified Industrial Hygienist – CIH

The Certified Industrial Hygienist (CIH) credential is the global standard for certification in protecting the health and safety of workers and the public by anticipating, recognizing, evaluating, and controlling chemical, physical, ergonomic, or biological hazards.

Certified Safety Professional – CSP

To pursue CSP training, a candidate must have: A bachelor’s degree in any field or an associate degree in safety, health, the environment or another closely related field.

Security:

Construction Surveillance Technician – CST

The Cleared Construction Surveillance Technician will conduct security patrols, access control, security-related personnel escort duties, traffic, report writing, parking control, law and order duties, as well as security and fire safety surveillance during construction of a secure US Government site.

Cleared American Guard – CAG

They will perform access control functions at all vehicle and pedestrian entrances to the site throughout the construction or project period.

Cleared Security Escort – CSE

Provide physical security services. · Guard duties as designated by maintaining appropriate automated and manual logs, journals and computer databases.

Access Control Specialist – ACS

The Access Control Specialist will be responsible for verifying, inputting, and maintaining all badging information.

Sensitive Compartmentalized Information  – SCI

Information about certain intelligence sources and methods and can include information pertaining to sensitive collection systems, analytical processing, and targeting, or which is derived from it.

Counterintelligence Polygraph – CI Poly

The CI Polygraph is the most common type of polygraph examination used in the security clearance process and is geared toward screening for security issues associated with espionage, sabotage, terrorism, unauthorized disclosure of classified information, unauthorized contacts with foreign nationals and deliberate threats.

Full Scope Polygraph – FS Poly

The topics examined during a Full Scope Polygraph can include espionage, sabotage, terrorism, deliberately damaging U.S. government information systems, deliberately compromising classified information, secretly contacting a foreign national or their agents, unauthorized disclosure or removal of classified information.

Yankee White – YW

A yankee white clearance isn’t as much a separate background investigation as it is an administrative nickname for security clearances issued for specific offices serving the president and vice president. Think of it as a special suitability designation, rather than a separate security clearance.

Special Access Program – SAP

Special access programs in the U.S. Federal Government are security protocols that provide highly classified information with safeguards and access restrictions that exceed those for regular classified information.

Single Scope Background Investigation – SSBI

A Single Scope Background Investigation is a type of United States security clearance investigation. It involves investigators or agents interviewing past employers, coworkers and other individuals associated with the subject of the SSBI. It is governed by the U.S. Intelligence Community Policy Guidance

Accounting:

Purchase Order – PO

A purchase order is a commercial document and first official offer issued by a buyer to a seller, indicating types, quantities, and agreed prices for products or services. It is used to control the purchasing of products and services from external suppliers.

Change Order – CO

A Change Order (CO) occurs when there is a change to the original Prime Contract’s scope of work. Changes can be initiated by the owner, architect, regulatory agency, or even your own firm such as in the case of adverse field conditions.

Gross Revenue – GR

Is the sum of all money generated by a business, without taking into account any part of that total that has been or will be used for expenses.

Gross Profit – GP

Gross profit is the profit a company makes after deducting the costs associated with making and selling its products, or the costs associated with providing its services. Gross profit will appear on a company’s income statement and can be calculated by subtracting the cost of goods sold (COGS) from revenue (sales).

Run Rate – RR

What Is the Run Rate? The run rate refers to the financial performance of a company based on using current financial information as a predictor of future performance. The run rate functions as an extrapolation of current financial performance and assumes that current conditions will continue.

Overhead  – OH

Overhead expense refers to an ongoing expense of operating a business. Overheads are the expenditure which cannot be conveniently traced to or identified with any particular revenue unit, unlike operating expenses such as raw material and labor.

Accounts Receivable – AR

Accounts receivable, abbreviated as AR or A/R, are legally enforceable claims for payment held by a business for goods supplied or services rendered that customers have ordered but not paid for.

Accounts Payable – AP

Accounts payable is money owed by a business to its suppliers shown as a liability on a company’s balance sheet. It is distinct from notes payable liabilities, which are debts created by formal legal instrument documents.

Specifications:

Submittal Register – SD-01

Division 1 – DIV1

Safety  – 01 35 00

Quality Control – 01 45 00

Environmental  – 01 57 00

Waste Management – 01 74 00

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